hr4you-bewerbermanagement software

Software for applicant tracking


  • Management of vacancies and users
  • Creation and distribution of job advertisements
  • Skill matching and talent management
  • Optimum applicant induction
  • Integration of specialist decision-makers
  • Automatic workflows
  • Comprehensive reporting options
  • HR4YOU-TRM Dashboard
    HR4YOU-TRM Dashboard


    • Digital – complete digitalisation of your recruiting processes
    • Unlimited – no limit on the number of vacancies and applicants
    • Responsive – from the job posting to the backend, all persons involved can use it
    • Scalable – Our software grows with your requirements and adapts flexibly to your needs.
    • Competent – We do not let you down but support you in configuring the system and optimising your processes.
    • Safe – Stay on the safe side also with the new EU GDPR and rely on an ISO 27001 certified partner with development and hosting made in Germany.


    • More than 10,000 recruiters trust us
    • 24/7 online support system
    • Certified Information Security Management System (ISMS) according to ISO 27001
    • Approx. 100,000 positions filled per year via HR4YOU systems
    • Comprehensive training and webinar offering
    • EU GDPR compliance
    • Software in responsive design and as app for mobile use available


    Manage all actors involved in recruiting within the software, from the consumer to the specialist decision-maker to company committees, e.g. the works council. The vacancy list provides you with an overview of all positions supported, from job requirements to staffing. All relevant content and actions can be stored and tracked in the respective vacancy.

    • Management of all actors in the company involved in the recruiting process
    • Overview of all open positions with various filter options
    • Job requirements management and multi-stage approval process can be integrated
    • Storage of phases and milestones
    • Flexible definition of requirements according to professional area and career level
    • Integrated skill matching and active sourcing
    • Uncomplicated integration of the specialist departments into the decision-making process
    Storage of relevant content and actions for a vacancy
    Storage of relevant content and actions for a vacancy
    Approval procedures
    View of the job advertisement
    Editing the vacancy
    Editing the vacancy


    Job advertisements receive your corporate design and are created responsively. All offers are
    clearly managed and archived after expiration. In advertisements, functions for direct online application and recommendation in social networks can be integrated. You can achieve a broad diversification by forwarding to job exchanges, meta search engines, social media services and employment agencies. Interfaces to all relevant portals can be integrated; also fee-based portals can be populated directly.

    • Generate job advertisements via the software and publish them at the push of a button
    • Integration of corporate design and mobile optimisation
    • Management of internal and external job advertisements
    • Easy integration into your own website or intranet via XML data stream or IFrame
    • Increased reach on more than 100 free job exchanges via integrated multi-channelling
      (add-on module)
    • Forwarding to social networks and recommendation portals
    • Connection of interfaces to fee-based job exchanges with cost control


    In order to receive a response from good applicants, it is crucial in addition to a high reach of the job advertisement that the application process is as clear and positive as possible (candidate experience). The software allows a wide variety of application channels to be processed quickly and clearly. Online application forms can be designed flexibly and configured specifically for mobile applications. Email or postal applications can be transferred to the system at the push of a button and read out in a structured manner with the support of a CV parser.

    • Flexible online application form
    • Integration of a CV parser into the online form and for processing email and postal applications (add-on module)
    • Support of mobile applications
    • One-click applications can be integrated
    • Fast processing of email and postal applications via a split screen
    • Connection of the HR4YOU applicant app with chat function (add-on module)
    Listing of applicant data
    Listing of applicant data
    Application form
    Analysis of applicant skills against the vacancy requirements
    Analysis of applicant skills against the vacancy requirements


    Find the right candidates for the open positions at the push of a button and don’t forget your talent pool. The search is possible both via structured skill matching with ranking function and an integrated full text search of all applicant documents. Do not only search in your pool, but also use integrated active sourcing functionalities to search external networks for top candidates.

    Searching within the candidate database

    • Matching of candidate skills to vacancy requirements
    • Skill matching with ranking function
    • Full text search in the applicant document
    • Complex database queries can be combined with AND/OR/NOT operations
    • Reverse matching functionality for your top candidates
    • Pool building and integrated talent management

    Active sourcing

    • Transfer of search parameters to portals such as Xing and LinkedIn
    • Links to web services for further background information on candidates
    • Easy transfer of identified candidates to the database


    Once you have made a pre-selection, it is important to integrate the department into the process quickly and easily. Make the potential candidates available to your line managers either directly within the software or via an easy-to-read profile book by email. The feedback from the specialist decision-maker is fed back directly into the system so that you do not lose valuable time in the selection process and can immediately notify good candidates. Further committees (e.g. equal opportunity officers) can also be directly involved.

    • Simple integration of the specialist departments via login or by email with profile book
    • All relevant documents are made available
    • Applicant selection with direct feedback option for the specialist department
    • Optimisation of feedback speed via dossier tracking
    • Further committees can also be involved
    View of a single candidate in the candidate presentation
    View of a single candidate in the candidate presentation
    Overview of all sent candidate presentations
    Overview of all sent candidate presentations
    Listing of company-related resubmissions
    Listing of company-related resubmissions
    Integration of the email client
    Integration of the email client


    Communication with specialist departments and applicants via email, letter or text messaging is stored chronologically in the history. Predefined standard documents such as confirmation of receipt, rejection or invitation can be sent manually, automatically or as collective emails. You can use action lists to control targeted mailing campaigns in talent management and thus keep your pool up to date. There is a comprehensive follow-up system for task management and internal communication which can also transfer appointments to an external calendar.

    • Communication via email, letter, text messaging and chat
    • Comprehensive contact history for vacancies and applicants
    • Action lists for the management of mass emails or serial actions
    • Automatic and time-controlled communication (applications, automatic rejection)
    • Multiple follow-up system for managing tasks
    • Integration of an email inbox via IMAP possible
    • Sending of appointments and tasks to external calendars (iCal)


    As processes become increasingly automated, system-guided workflows offer you process and legal security. The system supports you from checking and maintaining data protection declarations and declarations of consent to the automatic deletion and anonymisation of applicant data in accordance with EU GDPR. A duplicate check takes place when application documents are received and multiple applications can be merged or managed clearly using a data record.

    • Verification and maintenance of data protection declarations
    • Legal security through automatic deletion and/or anonymisation
    • Duplicate check and merging
    • Login option for applicants or talents
    • Job agent for sustainable talent management
    Real-time duplicate checking
    Real-time duplicate checking
    Configuration of automatic anonymisation of applicants
    Configuration of automatic anonymisation of applicants
    Reporting view
    Reporting view
    Configuration of the reporting view in the dashboard
    Configuration of the reporting view in the dashboard


    You can use the software to generate comprehensive statistics and analyses for measuring your performance and for further strategic planning in recruiting. These can be generated either time-controlled, ad-hoc, or via predefined process steps and actions. Relevant reports (e.g. origin of candidates) can be integrated directly into the dashboard. There are both user-specific reports for measuring individual success and statistics for the individual vacancies, as well as cross-company reports to assess the overall performance or to compare individual areas in a targeted manner.

    • Comprehensive reports on contact histories and actions
    • Time-dependent analysis for measuring process speed (e.g. time-to-hire)
    • Easy transfer of identified candidates to the database
    • Qualitative and quantitative analyses
    • Individual queries can be set up and stored directly in the dashboard
    • Complete overview of all relevant contents on user or admin level possible
    • Click statistics for job advertisements via a tracking tool (add-on module)


    The system has a modular structure and can be extended at any time via add-on modules and functions. The following content could support you in your work:

    • CV parsing (in different variants) – automatic readout of address data and CVs and structured transfer to the database
    • Multi-channelling – increased reach through diversification of job offers on around 100 free job exchanges
    • Integration of interfaces and quotas with fee-based job exchanges directly via the software
    • Approval procedures
    • Department access (via login) – job requirements and applicant evaluation
    • Supplier access – integration of external service providers
    • Tracking tool – click statistics for job advertisements
    • HR4YOU applicant app
    • Extension with personnel management functions via HR4YOU-HCM: Personnel file, personnel development, seminar management, onboarding, job planning, performance reviews