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Software for temporary work

HR4YOU-eTemp

  • Customer and prospect management
  • Enquiry and project management
  • Publish job advertisements and win applicants
  • Matching and profile creation
  • Procurement
  • Employee management and time recording
  • Invoicing and wage preparation
  • HR4YOU-eTemp Dashboard
    HR4YOU-eTemp Dashboard

    YOUR BENEFITS

    •  Digital – complete digitalisation of your business processes
    •  Unlimited – no limit on the number of vacancies and applicants
    •  Responsive – from the job posting to the backend, all persons involved can use it from any device, also as app
    •  Scalable – The system grows with your tasks – from a start-up to an established company with a branch structure.
    •  Competent -– We support you in configuring the system and optimising your processes.
    •  Safe – Stay on the safe side also with the new EU GDPR and rely on an ISO 27001 certified partner with development and hosting made in Germany

    Why HR4YOU?

    •  More than 10,000 human resources managers rely on us
    •  24/7 online support system
    •  Certified Information Security Management System (ISMS) according to ISO 27001
    •  Approx. 100,000 positions filled per year via HR4YOU systems
    •  Automatic update of collective labour agreements, industry tariffs and new regulations
    •  Comprehensive training and webinar offering
    •  Process mapping from applicant acquisition to billing in one solution

    CUSTOMER AND PROSPECT MANAGEMENT (CRM)

    Everything at a glance: The key data on companies as well as web services with further information are clearly presented. Manage your contacts and control the entire communication directly via the software. Assign target groups, industries, company and sales classes in order to structure your internal responsibilities and campaigns.

    • Management of all relevant company and contact data
    • Mapping of all customer-specific leasing conditions: time-dependent bonus types, reference salaries
    • Unlimited creation of addresses, locations and jobs
    • Communication via email, letter and text messages through the system
    • Integration of the telephone system for inbound and outbound calls possible
    • Documentation of all activities with customers and prospects in the customer record (history)
    • Simple task control via resubmission
    • Favourites for quick access and shortcuts
    • Store all leasing conditions
    • Manage company-specific allowance types on a time-dependent basis
    • Recording of reference salaries
    • Select target customers with prioritisation according to individual parameters
    Editing of the contact person
    Editing of the contact person
    Customer list with potentials
    Customer list with potentials
    Overview of assigned applicants in a project
    Overview of assigned applicants in a project
    Editing of project data

    ENQUIRY AND PROJECT MANAGEMENT

    The project management allows access to all incoming customer enquiries. Via the project list
    a wide variety of filter options is available. All relevant content can be stored and tracked in the respective project.

    • Overview of all personnel requests with filter and favourites function
    • Classification options according to customer, project phases and responsibilities
    • Clear administration of all assigned candidates or employees until order creation
    • Integrated skill matching and active sourcing
    • Direct sending of precisely matching candidate or employee profiles
    • Dossier tracking for sent profiles

    MULTIPOSTING OF JOB ADVERTISEMENTS

    Job advertisements receive your corporate design and are created responsively. Your jobs are managed and archived clearly. In advertisements, functions for direct online application and recommendation in social networks can be integrated. You can achieve a broad diversification by forwarding to job exchanges, meta search engines, social media services and employment agencies. Interfaces to all relevant portals can be integrated; also fee-based portals can be populated directly via HR4YOUeTemp.

    • Generate job advertisements and publish them at the push of a button
    • Mobile optimisation and integration of corporate design
    • Easy integration into your own website via XML data stream or IFrame
    • Increased reach in more than 100 free job exchanges via integrated multi-channelling (add-on module)
    • Forwarding to social networks and recommendation portals
    • Connection of interfaces to fee-based job exchanges with cost control
    View and editing of job advertisement
    View and editing of job advertisement
    Listing of applicant data
    Listing of applicant data
    Application form
    Application form

    WINNING APPLICANTS

    In order to receive a response from good applicants, it is important that the job advertisement has a wide reach and the application process is as clear and positive as possible (candidate experience). HR4YOU-eTemp allows a wide variety of application channels to be processed quickly and transparently. Online application forms can be designed flexibly and configured specifically for mobile applications. Email or postal applications are transferred to the system at the push of a button and read out in a structured manner with the support of a CV parser.

    • Job-specific online application form
    • Integration of a CV parser (add-on module) in the online form
    • Support of mobile applications
    • One-click applications can be integrated
    • Fast processing of email and postal applications via a split screen
    • Connection of the HR4YOU applicant app with chat function (add-on module)
    • Multi-stage declarations of consent pursuant to EU GDPR

    MATCHING AND CANDIDATE SCREENING

    Find the right candidates for open positions at the push of a button. Searching is possible both via a structured skill matching and an integrated full text search in all applicant documents. Do not only search in your pool of existing employees or candidates, but also use integrated active sourcing functions to search external networks for top candidates.

    Active sourcing

    • Transfer of search parameters to portals such as Xing and LinkedIn
    • Links to web services for further background information on candidates
    • Easy transfer of identified candidates to the database

    Searching within the candidate database

    • Comparison of candidate knowledge and job requirements
    • Skill matching with ranking function
    • Integrated postcode and area search
    • Full text search in text documents and image files (e.g. doc, pdf or jpg)
    • Complex database queries can be combined with AND/OR/NOT operations
    • Reverse matching functionality for your top candidates
    Evaluation of the applicant's knowledge in relation to project requirements
    Definition of project requirements
    Definition of project requirements
    Overview of all sent candidate presentations
    View of a single candidate in the candidate presentation

    PROFILING AND PROFILE DISPATCH

    Once you have found suitable candidates, it is important to present them to your customer as a precise match. You can generate both open and anonymised profiles and also have the option of generating a large number of different profile variants for a candidate. The output is converted into a bespoke layout at the push of a button. Customers are integrated via a password-protected link. This gives the recipient access to a clearly structured profile book with all relevant candidate information and documents. The customers also receive an integrated feedback function via the profile book in order to communicate quickly with the responsible dispatcher.

    • Simple profile creation directly from the database
    • Generation of open and anonymous candidate profiles
    • Multiple profiles for individual candidates for bespoke presentation
    • Candidate selection with feedback option via email to the customer
    • Automatic tracking of profile access via dossier tracking

    PROCUREMENT

    All active or completed orders can be viewed per customer and department. Within the individual order, specific conditions can then be viewed and adjusted as required. Information on industry rates, on the calculated maximum personnel leasing period and on the start of equal pay are clearly displayed. The personnel leasing contract can be generated and monitored directly via HR4YOU-eTemp from the stored information.

    • Transfer customer conditions directly from the company master data and adjust them on a time-related basis
    • Map wage data per order and time-dependent
    • Sector surcharges, equal pay and deadline monitoring
    • Monitor equipment and occupational safety measures for specific applications
    • Simultaneous assignment of an employee to several orders
    • Creation and monitoring of personnel leasing contract with traffic light function
    • Electronic signature can be integrated (add-on module)
    Invoice terms
    Invoice terms
    Order summary
    Order summary
    Employee list
    Employee list
    Employee data
    Employee data

    EMPLOYEE MANAGEMENT

    With this setting, an applicant becomes an employee at the touch of a button and is stored with all master data. All necessary documents, such as the employment contract and initial training, can be generated directly via the system. It is also possible to manage all instructions with validity date and work equipment handed over to the employee. In the usage overview, the dispatcher receives a formatted display of all current deployments together with various filter options.

    • HR master data: Personnel number, entry date, work permit, social insurance data etc.
    • Time-dependent personnel data: Wage/salary data with tariff grouping according to BAP and IGZ
    • Holiday and absence management
    • Deployment overview, can be filtered by customer, employee, branch, dispatcher

    HOUR RECORDING

    Hours can be recorded directly online, via keyboard control or from electronic time recording. With an additional module, time recording by the employee is also possible. Colour markings indicate missing entries in the calendar overview. Missing time sheets are displayed as reminders. The wage and invoice data is automatically calculated from the stored order terms and clearly displayed on a two-part screen for the dispatcher.

    • Clear time recording for current orders
    • Display of invoice data and wage data on a split screen
    • Different time recording modes can be stored: Real-time, from and to break, pure working time
    • Import function for hourly data possible
    • Recording of employee hours with customer approval procedure (add-on module)
    • Simple check of incomplete hourly data
    • Warnings in case of exceeding the legal working hours
    Comparison of wage and invoice data
    Comparison of wage and invoice data
    View of hour recording
    Preview of wage export
    Preview of wage export
    Reconciliation of the time account
    Reconciliation of the time account

    INVOICING AND WAGES

    An invoice is created from the recorded hourly data at the push of a button. The invoice items can be compiled and printed by the dispatcher in various ways. This makes it possible to include several employees or orders within one invoice. When the invoice is sent, it is transferred directly to the open item list.
    In the wage previews all recorded wage data are shown for verification. The calculation of the
    average hours and daily rates of absences is automated and simple reconciliation of the time account is guaranteed.

    • Invoicing by different time periods: day, week, month
    • Flexible item compilation
    • Batch processing of invoice data possible
    • Open item management and dunning integrated
    • Quick overview of all pay slips to be created
    • Automatic calculation of the 13-week average
    • Integrated interface to DATEV for wage export
    • Advance and part payment management in the software possible

    COMMUNICATION AND DOCUMENT MANAGEMENT

    Communication with customers, applicants and employees via email, letter or text messaging is stored chronologically in the history. Predefined standard documents such as confirmation of receipt, rejection or invitation can be sent manually, automatically or as collective emails. The creation of employment contracts and personnel leasing contracts is also integrated. The telephone system can be linked to the system. There is a comprehensive follow-up system for task management and internal communication which can also transfer appointments to an external calendar.

    • Centrally managed document templates for all business areas
    • Communication via email, letter and text messages
    • Comprehensive contact history for customers, projects, employees and applicants
    • Action lists for the management of mass emails or serial actions
    • Automatic and time-controlled communication
    • Multiple follow-up system for managing tasks
    • Integration of an email account via IMAP possible
    • Sending of appointments and tasks to external calendars (iCal)
    Document dispatch
    Document dispatch
    Document dispatch
    Document dispatch
    Productivity report search window
    Productivity report search window
    Automatic calculation of customer sales
    Automatic calculation of customer sales

    REPORTING

    You can generate comprehensive statistics and analyses to measure your performance and for further strategic planning. These can be generated either time-controlled, ad-hoc, or via predefined process steps and actions. There are analyses for measuring success at the level of individual dispatchers, branches or the entire company in relation to the entire leasing process.

    CONTROLLING

    When leasing employees, numerous legal provisions, deadlines and organisational regulations must be kept in mind. All relevant deadlines are monitored in the personnel leasing cockpit and displayed with an appropriate warning function for the dispatcher. This gives you an overview at a glance of expiring deployments, instructions, sector tariff and equal pay deadlines and allows you to take proactive countermeasures. In the course of the implementation of the EU GDPR, a deletion and anonymisation routine is also stored within the system, so that you can also automatically and legally map the retention periods for personal data in the future.

    • Analyses for all relevant business processes: Key sales figures, applicant origin, turnover overview per customer and branch, contribution margin calculation, post-calculation, accrual report, special working time analysis, health statistics, etc.
    • Time-dependent analyses for measuring the process speed and for company evaluation
    • Set up of individual queries and store them in the dashboard
    • Click statistics for job advertisements via a tracking tool (add-on module)
    • Click statistics for job advertisements via a tracking tool (add-on module)
    • Control of processes via checklists

    Certified

    Provider with DATEV interface

    The HR4YOU-eTemp temporary employment software is compatible with the DATEV-LODAS and DATEV-Lohn und Gehalt solutions. In addition, HR4YOU is certified by DATEV eG as the provider of the interface. The DATEV interface is thus technically tested annually and is therefore always up to date. Further information on DATEV eG can also be found here.

    datev schnittstelle

    Automatic CV parsing
    Automatic CV parsing
    Chat for applicants
    Chat for applicants

    ADD-ONS

    The system has a modular structure and can be extended at any time via add-on modules and functions. The following content could support you in your work:

    • CV parsing (in different variants) – automatic readout of CVs and structured transfer to the database
    • Multi-channelling – increased reach through diversification of job offers on more than 100 free job exchanges
    • E-signing – integration of the electronic signature of documents (personnel leasing contracts)
    • Employee hour recording – login of temporary employees for hour recording
    • Client access (via login) – integrating customers into current projects
    • Supplier access – integration of external service providers or researchers
    • Tracking tool – click statistics for job advertisements
    • HR4YOU applicant app with chat function