The basis for HR4YOU-HCM is a clear master data management for all relevant employee data. All upcoming anniversaries, entries and departures can be stored at a glance in a higher-level dashboard. In addition to personal data, the individual employee’s entire employment relationships and salary data are stored with a change history. Mapping to department structures and hierarchies is also possible. All changes are stored traceable in the employee’s history. Using the employee list, various query criteria can be combined to create selections and lists at the touch of a button.
In addition to the standard administration of data, HR4YOU-HCM provides you with integrated document management to generate employment contracts, statements, certificates and warning letters directly from the system. The templates for this can be flexibly extended. All documents are then stored and digitised in the digital file for the respective employee. The stored documents can be categorised and searched using full text recognition. Existing paper files can also be uploaded and digitised in the system. Quick access and convenient filing structures save time, space and paper. A system calendar can also be used to map holiday and absence management from holiday application to approval.
Clear preparation and documentation of performance reviews and target agreements makes it easier to deploy and support employees according to their strengths. You use employee assessments to determine an employee’s current performance status and potential and plan his/her future development opportunities. Various questionnaires can be stored centrally in the tool and made available to the respective employee, his/her superior or the personnel officer as required. The result is stored with the respective employee.
To avoid personnel bottlenecks, the recruited talents are supported and tied to the company. The competencies and skills of employees are recorded and transparently presented in an internal talent pool. High potential employees can be identified and grouped by skill matching (e.g. with the status “suitable for 3rd management level”). In conjunction with HR4YOU-TRM the stored criteria can then also be used for internal recruiting.
Measures and training for vocational and further education as well as during the induction phase are presented in a structured and transparent manner via the seminar management. Training and qualification requirements are determined in employee interviews. The training plan stored centrally enables the personnel officer or the specialist department to book a qualification for the employee. The completed training courses are then documented in the employee data record. Regular instructions and time-limited certificates of expertise can be displayed early on the dashboard via the follow-up function so that no validity date is exceeded.
If a new employee is hired, many things usually have to be taken into account in the preparation.
In addition to the provision of work equipment and the design of an induction plan, numerous documents and papers must be requested and obtained from the employee. In order not to forget any important points here, HR4YOU-HCM offers you the possibility to create flexible checklists, which can then be processed or ticked off during onboarding. The dashboard provides an overview of all incomplete checklists so that open tasks can be identified and completed directly.
In human resources work, a constant overview of the number of employees and the personnel requirements is indispensable in order to be able to plan long term with as few personnel bottlenecks and shortages as possible. Strategic succession planning for promotion, job changes or retirement allows key positions to be filled without gaps and usually independently of an external search.
As digitalisation progresses, companies often decide to grant their employees access to their own data via an employee self-service portal and even give them the option of initiating processes via the portal if necessary. From pure access to one’s own personnel file to the submission of requests, registration for training courses or the mapping of the internal application process, various functionalities can be integrated into the employee portal.
A comprehensive reporting tool is available for recording important key figures and employee overviews. The analyses can be generated time-controlled, ad-hoc or via defined process steps and actions. Relevant HR metrics can be created across departments or for individual departments or career levels.
The personnel management tool initially maps the administration and development of existing employees. As a modular extension we offer you HR4YOU-TRM, a complete and powerful recruiting system which can be integrated into HR4YOU-HCM. The system supports you with a clear process from the creation of a new vacancy via the publication and distribution of job advertisements to the selection of the desired candidate by the specialist department.